Executive Assistant

An exceptional opportunity has arisen for a polished, highly organised and emotionally intelligent Senior Executive Assistant to support a leading private GP and preventative health specialist within a growing boutique medical practice.

This is a unique opportunity to step into a true right-hand role within a close-knit, high-trust environment, supporting a practice that works with an established HNW client base, including individuals and families who value a seamless, highly personalised level of service.

The Senior EA will work closely alongside a Junior PA, who will support with administrative overflow and day-to-day coordination. The Senior EA will act as the lead support figure, setting standards, overseeing priorities, and helping to mentor and guide the Junior PA as the team develops.

This is a highly client-facing role, acting as the voice and face of the practice. It requires someone who is naturally service-led, calm under pressure, and confident managing fluid, fast-moving priorities with absolute discretion.

Responsibilities will include:

Executive Support & Coordination

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• Complex diary management across consultations, clinics, and private commitments
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• Inbox management, prioritisation, and correspondence handling
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• Acting as a trusted gatekeeper and right-hand support
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• Coordinating travel, appointments, and personal scheduling
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• Preparing agendas, documentation, and follow-up actions
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• Supporting both private and professional priorities seamlessly
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Client Services & HNW Support

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• Acting as the primary point of contact for HNW patients and families
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• Delivering a seamless, high-touch “white glove” client experience
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• Liaising with private assistants, family offices, and advisers
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• Meeting and greeting clients and supporting in-person visits
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• Coordinating referrals, appointments, and medical pathways
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• Handling sensitive communications with discretion and empathy
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• Occasional accompaniment to appointments where required
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Practice Operations & Administration

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• Managing patient systems, CRM updates and administrative workflows
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• Drafting referral letters and managing documentation
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• Maintaining accurate records, logs and trackers
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• Supporting invoicing, expenses and basic finance admin
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• Working alongside and overseeing a Junior PA
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• Supporting the ongoing development of systems and processes
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What we are looking for: 

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• Proven EA / PA or client services experience
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• Confidence working in UHNW or high-expectation environments
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• Exceptional organisational and communication skills
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• Strong experience with diary and inbox management
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• High levels of discretion and emotional intelligence
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• Strong attention to detail and follow-through
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• Comfortable working across Chelsea, Victoria and Central London locations
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• Tech confident and quick to learn new systems
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• Natural leadership and mentoring ability
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Additional Details 

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• Immediate start preferred
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• Flexible working available post-onboarding
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This is an outstanding opportunity for a polished, service-led Senior EA to step into a trusted, client-facing role within a refined private healthcare environment, supporting both a leading practitioner and an exceptional UHNW client base.